Every detail of every gig, in one place.
GigTools is the gig management suite built for live performers, public speakers and the agents who book them. Run your calendar, inquiries, agreements, payments, acts, travel, follow-ups and public website from one tidy dashboard, so you can spend your energy on stage.
Run a booking agency? See GigTools for agencies
Stop juggling spreadsheets, inboxes and sticky notes.
From the first inquiry to the final payment, and from the stage to your website, GigTools keeps the whole business of performing in one place, so you can book more, stress less and grow your career.
Your gigs
Book more.Grow your career.
Bookings
Every gig from first call to final bow, with nothing slipping through the cracks.
- Gig pipelineMove each gig from Lead to On hold to Booked to Completed, color-coded on your calendar.
- Calendar & blocked datesSee your month at a glance, add a gig on any day and block dates you're not available.
- Multi-date runs & run of showSeveral dates and show times on one gig, plus load-in, sound check and doors.
- Several acts on one billHeadliner, feature, opener: set billing, set lengths and fees for each act.
- Inquiries inboxBooking requests from your page or website land in one place. Turn one into a lead in a click.
- Needs attentionYour dashboard lists what's waiting on you, most urgent first, with a button to go straight there.
- Booking progressEach gig shows its checklist, from agreement signed and deposit in to paid in full and wrapped up.
- Wrap up & rebookClose out a show in one step, then rebook the same client, venue and acts on a new date.
- Clients & venuesFill in companies with a Google lookup, link people to several companies and catch duplicates.
- Search everythingFind any gig, person, client, venue or inquiry from one search box.
Contracts & money
Get it in writing, get paid and know exactly where every dollar stands.
- Agreements signed onlineCreate an agreement from a gig in seconds and send a link for your client to sign.
- Your own templatesWrite your contract wording once, with merge fields for dates, venue, fees and riders.
- Fees, charges & expensesSee the total, what's received, what's still due and your net after expenses.
- Deposits & due datesTrack every deposit and payment, with overdue amounts flagged.
- Online client paymentsConnect your own Stripe account and send clients a pay link for a deposit or balance. GigTools takes no cut.
- Act payoutsRecord what each act is owed and paid, and see everyone you still owe, oldest first.
- W-9s & 1099 remindersKeep W-9s on file, get a reminder each January and export the year for your accountant.
Acts & team
Run your own act, and when you start booking others, the same tools handle them too. Booking other acts →
- Performer profilesHeadshot, bio, one-line description, clean-act flag, riders and demo reels for every act.
- One-click act confirmationsEmail the acts on a gig. They accept or decline with a click, and you see who's opened it.
- Day-before remindersTurn on automatic email and text reminders to every act the day before a booked gig.
- Acts update their own infoSend a private link for bio, headshot, payment handles and W-9. You approve every change.
- Team rolesOwners, admins, agents and assistants, each seeing only what they should.
- More than one organizationBelong to several agencies or businesses and switch between them.
Travel & show day
Everything you need on the road, ready on your phone.
- Flights, hotels & ridesKeep every leg of the trip with the gig, including confirmation numbers.
- Flight delay alertsGigTools watches your flights and tells you when one is late, canceled or diverted.
- Show-day sheetTimes, place, contacts and need-to-know details for the day, on one screen.
- Documents & postersKeep contracts, riders and promo images with the gig they belong to.
- Virtual eventsAdd a meeting link for online shows and keynotes.
Tasks & automation
GigTools remembers the follow-ups, so you don't have to.
- Automatic tasksSend the agreement, confirm details, collect the balance, follow up on leads and ask for a review, created at the right time.
- Ready-to-send email draftsEach task can write its own email. Edit, send and it's logged on the gig.
- Email templatesSave your confirmations, reminders and thank-you notes with merge fields.
- Send from your GmailClient emails go from your own address and show in your Sent folder.
- Google Calendar & Outlook syncBooked gigs appear on a GigTools calendar in your Google or Outlook account and stay up to date.
- Calendar feedSubscribe to your gigs in Apple, Google or Outlook calendar.
- Email & text notificationsTasks due today, a weekly summary, signed agreements and flight alerts, by email or text.
- To-dos, calls & emailsYour own task list, grouped by overdue, today and this week, with or without a gig.
Website & fans
Show the world what you do and make it easy to book you.
- Public performer pageYour headshot, bio, demo reel, reviews and upcoming shows, with buttons to book you and join your fan club.
- Public event pagesA shareable page for each show with lineup, map, tickets and Sold out.
- Website widgetsPut your show calendar and a booking form on your own website with copy-and-paste code.
- ReviewsCollect reviews from clients and audiences, approve the ones you want and show them on your page.
- Fan clubFans sign up from your page or a QR code at shows. Download the list any time.
- Organization websiteA searchable site for your whole roster, with featured acts, public shows and booking requests.
Set lists
For comedians, musicians and anyone with material to manage.
- Bits & songs libraryAll your material in one place, with lengths, ratings and how often you've done it.
- Build set listsPut material in order and watch the run time add up as you go.
- What you did, and whereRecord the set for each show, and get a heads-up before you repeat material for the same client or room.
- Print or PDFA clean, large-type printout for the stage.
Works with the tools you already use.
- Gmail
- Google Calendar
- Outlook
- Apple Calendar
- Stripe
- Xero
- QuickBooks soon
- Eventbrite
- Zapier & webhooks
- Your own website
The whole event, on one screen.
Every gig gets a home for everything you'd otherwise dig through emails to find: the client, the venue, the acts, the run of show, the money, the travel and the paperwork.
- Client, booking source and venue contacts linked to the gig
- Several dates and show times, plus load-in, sound check and doors
- Fees, expenses, deposits and balances with due dates
- Flights, hotels and rides with flight delay alerts
- Documents, posters, private notes and a show-day sheet
Know what needs you today.
Booking requests from your website land in your inbox. Turn one into a lead with a click. Then GigTools keeps the gig moving with a Needs attention list on your dashboard and follow-up tasks that write their own emails.
- Booking form on your public page and your own website
- Lead → On hold → Booked, with holds you can see at a glance
- Automatic tasks: send the agreement, collect the balance, follow up on leads
- Send from your Gmail with one click, logged on the gig
From handshake to signature to paid.
GigTools drafts the performance agreement from the details you've already entered, using your own template. Your client signs online, and the gig moves along. Connect your own Stripe account and clients can pay deposits and balances from a link.
- Your own templates with merge fields; riders copied in automatically
- Signed online, with notifications when it's done
- Pay links for deposits and balances, paid straight to you
- Overdue amounts flagged; reminders written for you
Write
Your own template with merge fields fills in the dates, venue, fees and riders from the gig.
Sign
Your client opens a link and signs online. You're notified, and the gig moves along.
Paid
Send a pay link for the deposit or balance. Money goes straight to your own Stripe account.
Book a whole bill without the phone tag.
Put several acts on a gig with their billing, set lengths and fees. Email them the details and let them accept or decline with one click. GigTools can remind every act the day before, and it tracks what you owe each of them.
- One-click accept or decline, with a task if someone declines
- Day-before reminders by email and text
- Act payouts, W-9s on file and 1099 reminders each January
- Private links so acts can update their own bio and headshot
A public page that books you.
Every act gets a public page with a headshot, bio, demo reel, reviews and upcoming shows, plus buttons to book you and join your fan club. Put your show calendar and booking form on your own website with copy-and-paste code. Your whole roster can have its own searchable website too.
- Show calendar and booking form widgets that update themselves
- Public event pages with lineup, map and tickets
- Collect and approve reviews; build your fan club list
- Calendar subscribe link for fans (Apple, Google, Outlook)
Your material, organized.
Keep every bit, song and story in one library. Build set lists that add up the run time, record what you performed at each show, and get a heads-up before you repeat material for the same client or room.
- Library with lengths, ratings and play counts
- Put your set in order and see each start time
- Print a large-type set list or save it as a PDF
Everyone in sync, from first inquiry to rebook.
Every email, signature, payment and reminder in one place, so your client always knows what's next and the show goes off without a hitch.
Up and running in an afternoon.
Create your account
Sign up at app.gigtools.net and set up your act: bio, headshots and demo reels.
Add your gigs & contacts
Enter upcoming shows and the people behind them. Clients, venues and bookers are linked automatically.
Automate the rest
Turn on automatic tasks and reminders, connect Gmail, Google Calendar or Outlook, and put your calendar and booking form on your website.
Questions, answered.
Who is GigTools for?
Anyone who earns a living on stage: comedians, speakers, magicians, musicians, hypnotists, emcees and variety acts, plus the agents, managers and small agencies who book them.
Do I need to install anything?
No. GigTools is a web app that runs in your browser at app.gigtools.net, and it's fully responsive, so it works just as well on your phone backstage as it does on your desktop.
Can I manage more than one act, or a whole team?
Yes. Manage your own act and any others you represent, each with their own profile and public page. Put several acts on one gig, and give teammates the role that fits: owner, admin, agent or assistant.
How do clients sign agreements and pay?
GigTools builds the agreement from your gig details and your own template, and your client signs online. If you connect your own Stripe account, clients can also pay deposits and balances from a link, and the money goes straight to you.
Does it work with Gmail, Google Calendar and Outlook?
Yes. Connect Google to send client emails from your own Gmail address and keep booked gigs on a GigTools calendar in your Google account, or connect Outlook to keep them in your Microsoft calendar. You can also subscribe to your gigs in Apple, Google or Outlook calendar. See all integrations.
Will GigTools remind me what to do next?
Yes. Your dashboard's Needs attention list shows what's waiting on you, automatic tasks remind you to send agreements, collect balances and follow up on leads, and you can get email or text notifications.
Can I show my calendar and a booking form on my own website?
Yes. Copy the embed code from GigTools and paste it into your site. Your show calendar updates automatically, and booking requests from the form land in your Inquiries.
Can other users, or GigTools, see my clients?
No. Your contacts, clients, gigs and fees are private to your organization, and nothing is shared unless you choose to share it. We never sell your data, never contact your clients, and never use it for any booking business. See Your data stays yours.
How much does GigTools cost?
There's a free plan to get organized, and paid plans for working performers, busy acts and booking agencies, all month to month with a free trial. See pricing for current prices and what each plan includes.
How do I get help?
Search the help center in the app, or send us a message and a real person will get back to you.
Career advice for working performers.
New articles every week on booking, fees, contracts and life on the road.
Money
How to Set Your Performance Fee (and Know When to Raise It)
A practical way to price your act, quote with confidence and move your rate up without losing the clients you already have.
Contracts
What Every Performance Agreement Should Include
The clauses that protect your fee, your time and your sanity, explained in plain English for performers and speakers.
Gig Prep
The Advance Call: 12 Things to Confirm Before Every Gig
A ten-minute call a week or two out prevents most show-day disasters. Here's exactly what to cover, and a script to make it easy.
Spend less time booking.
More time on stage.
Bring your calendar, contacts, contracts and outreach together in GigTools.